Your partner and complete platform for managing scientific conferences with success.
Whether you’re organizing a single-day symposium or a large international conference with multiple venues, committees, and scientific tracks — handle it with deep professionalism using our modern integrated platform with a focus on user friendliness, modern design, privacy, and legal compliance.
We help you manage abstract submissions, the full review & decision-making process, and of course scheduling everything so the pieces fit together in the end.
Suited for diverse workflows at
Universities
Research institutions
Hospitals
Companies
Avoid putting your own research on hold while organizing your conference
Running a conference is hard work – even more so than in the past. It translates into weeks or months of full-time dedication from researchers and secretarial staff across the life-time of most conferences. You need to handle huge amounts of incoming mail with daily decisions regarding your choice of venue, questions about the abstract submission process, and whether reduced pricing is available. To keep your research on track, you need a platform that takes care of the heavy lifting.
The main facets of SummitFold
From A to Z, we’ve built SummitFold to address the pain-points of running a successful conference. Enjoy a streamlined process for abstract submission and reviews. Easily cross-match abstracts to the right time-slot, …and do it all while freeing up resources at your institution.
Abstracts
Submitting an abstract has never been easier—or safer—than with SummitFold. Through an intuitive three step process, you “follow” your chosen conference, login, submit your abstract, and you’re done. It all happens right in your browser, using modern user friendly technologies that feel just like a well-designed app on your computer.
Need more than one abstract template for your conference? Don’t worry… we support that too.
Reviews
Reviewing abstracts has never been more fun or environmental friendly. SummitFold shows you the submitted abstracts as if they were on paper, and allows you to rate and comment on the abstracts in the margin.
Administrators can tag, sort, and filter the results — and even automate some task assignments within the constraints you specify.
Organizations
Most conference management systems take the easy way out and only allow one-off conferences. We spent the extra time to get the foundation right: We build upon a robust system of roles and permissions where an organization or scientific society can hold multiple events with the same user accounts and organizational controls. It translates to less duplicated work, and a more seamless experience for the users.
Legal compliance comes standard
Built from the ground up with a focus on user privacy and GDPR-compliance, you can rest easy knowing that the difficult legal details are being taken care of. Whether it’s considerations on ‘privacy by design’ or allowing easy export and migration of user information, preparing a conference today is a different ballgame than it was in the past. You need a system that’s conscious of these issues, and puts user-empowerment front and center without becoming an administrative burden.
Inclusive access for all
A thoughtful approach to accessibility permeates our platform. This means designing the system with judicious use of color to allow colorblind users full access to the system. It also entails proper contrast ratios for enhanced readability, as well as accessibility controls in the relevant parts of the system. When these important issues are taken care of behind the scenes, you can truly welcome everyone to your conference.
Abstracts, your way
Every scientific field has its own rules and traditions for structured abstracts. We impose no restrictions on abstract structure, and allow any desired combination of text, images or equations. You can even add custom questions to inform decisions on abstract acceptance or session planning. When the time comes to review the submissions, you have access to the same deep level of customization and control – ensuring you get exactly the type of information you need to qualify your decision-making process.
Your very own intelligent scheduler
Your keynote speaker is presenting in room A at 11. Our deeply integrated intelligent scheduling engine makes sure he doesn’t get booked for simultaneous presentations in room B across the street. We even keep track of travel times for larger venues, so no one arrives out-of-breath at their next session. And it goes further: Every answer users give during sign-up, abstract submission or beyond, can be used to apply automatic constraints from everything to accepting top-rated abstracts to grouping abstracts in topical sessions, and quickly filtering attendees eligible for the ‘young researcher’ award. It’s like having your very own full-time scheduling assistant.