Our users love a collaborative approach to research. We facilitate sharing & help them take control of every aspect of their conference.
Running a conference is the ultimate logistical challenge.
SummitFold handles participants and abstracts all the way from submissions and reviews to decisions and scheduling. See how SummitFold makes life easier for your…
Scientific society
Organizing annual meetings or single-center symposia can be extremely time-consuming, and inevitably diverts attention from the primary research tasks of all members. Use SummitFold to handle abstract categorization and anonymization. Streamline the review process, and easily communicate with authors and reviewers.
Consider SummitFold for
- Annual meetings
- Sub-committee symposia
Hospital
Easily coordinate events across many departments, and allow individual departments to organize their own symposia. Import lists of new employees and invite them to introductory courses, including checks for attendance for compliance purposes.
Consider SummitFold for
- Hospital-wide research events
- Introductory courses
Company
Handle the needs of your entire organization. Create roles and delegate permissions to create multiple conferences inside your organizational scope. Enforce visibility restrictions on public or private events, and ensure only users from certain domains may register.
Consider SummitFold for
- Internal conferences & workshops
- Outreach to local researchers
Handle abstracts from start to finish
Solicit abstracts or research summaries based on fine-grained custom templates that include just the information you need, and in the format and structure that you require. Create as many templates as you desire, and attach them to a main program or a satellite symposium.
Enjoy the same level of template customizability when it comes to peer reviews. Create separate review templates for any purpose; including medical, engineering or linguistic aspects. Assign different pools of reviewers to each category, and easily allow for both an anonymized online or paper-based process.
Tag, sort & filter… everything
Use participant template answers to automatically sort and filter everything based on a unique tagging and labelling system. This allows automatic delegation of tasks to committee chairmen, scheduling of young investigator sessions, and practically any other sorting mechanisms you can think of.
Based on the same underlying technology, don’t just accept or reject abstracts – if you wish, accept them into specific categories such as oral, poster, or flash presentations. Use filtering cross-sections and session constraints to automatically inform scheduling decisions, and make sure you don’t end up with overfull sessions. While you’re at it: apply constraints for which types of participants can present in which sessions. Perfect for ‘young investigator’ or student sessions.
Achieve scheduling perfection
Setting the final schedule for a conference can be a frustrating task. You want to include the best research submissions, but considerations on lack of time and harmonious balancing of research topics ends up complicating your selections.
Most conference management systems operate on the assumption that you always select which abstracts to accept, and then magically make them fit in your schedule. We support that approach if you want, but the reality is that there can be a lot of ‘back and forth’ weighting the size of different topical sessions, abstract review-score cut-offs, and setting individual talk durations, before you arrive at your final selection. That’s the messy reality SummitFold was built for.
Fits organizations large and small
Most conference management systems only handle one-off conferences. But more often than not, you need to handle similar events again and again. SummitFold puts your organization at the core, and builds everything on top of this foundation.
Assign fine-grained secure roles and permissions at every level without duplicated work. Enjoy a robust draft-pipeline system that allows you to distinguish between organizers that may draft preliminary decisions on abstracts, and chairmen that may make final decisions and trigger acceptance emails to users.
Enjoy a deeply customized system without the overhead of building it yourself
We setup the system to your specifications. Only dive into advanced setup options if you want to.
Use sensible defaults, or customize admin roles and permissions to your exact organizational requirements.
Facilitate online admin-to-admin and admin-to-author discussions in the context of specific tasks or abstracts.
Return problematic abstracts to authors for revisions with extended custom deadlines and rules.
Visually highlight “at-risk” abstracts with missed deadlines, overfull sessions, or unanswered reviewer invitations.
Tailor-made customizations and outsourced conference management frees your organization to focus on core tasks.
Online web-based app ensures you always have access to the latest version, and eliminates on-site maintenance requirements.
Support contracts and service level agreements based on the needs of you and your organization.
Every event is different.
Do you need input on your next event or conference? Let’s talk over the options.
Take control of your conference from start to finish
With our innovative abstract pipeline, you may dedicate your time to running an engaging conference. Let SummitFold be your partner, and rely on us to smoothly handle the technical processing of abstracts, resolving scheduling constraints, and much more.
Abstracts
- Customizable abstract templates
- Apply length and author restrictions on individual fields or groups of fields
- Allow as many abstract types as you need
- Define co-author approval requirements
- Apply different types of structured peer reviews to the same abstracts
- Automate abstract assignments to committee groups based on tags
Scheduling
- Set session time-slot durations, time for questions, and buffer slots
- Include special sessions such as keynotes or plenary sessions
- Write supplementary text for sessions for online or print programs
- Establish automatic links between abstract types and time slots
- Avoid simultaneous author presentations
- Get planning suggestions based on your criteria
Publishing
- Export everything in usable standard formats
- Create print-ready pdfs for reviewers and participants
- Embed up-to-date conference information on other websites
- Prepare abstracts for conference proceedings and long-term archives
Roles & permissions
- Custom roles and permissions
- Restrict user actions to specific roles
- Apply roles at the organization or conference level
- Attach roles to tags for automated task delegations
Organizational requirements
- Auditable access
- Strong organizational user controls
- Document GDPR-compliance, including custom consent questions
- Prepare for follow-up conferences
- Support contracts and service level agreements available
And much more…
- Define different sign-up tiers and early-bird pricing
- Print certificates of attendance and document CME-credits
How does the process work?
You’re ready to get started. Read about our workflow for helping you plan your conference.
We listen
The most important task: Understanding your needs and requirements. Every research discipline has its own deeply rooted traditions, and our job is to make sure the system conforms to your needs, and not the other way around. If we can’t make that work, we try to suggest alternative offerings from other companies.
We plan
Based on your needs, we setup your conference in SummitFold, and invite you to a pre-launch tour to make sure everything is at it should be.
This step also includes considerations on your main conference website, the time table for important events, and raising conference awareness.
We launch
We make the site available to your prospective conference participants, and start the process of gathering abstracts.
During this time we support you as needed with the process of creating a final conference concept that you’re satisfied with.
We stay available
The conference doesn’t end after the last session. Depending on your needs, we help you publish conference presentations online as text, video or audio. We also facilitate the export of abstracts in formats suitable for printing of conference proceedings, such as TeX, XML, or Word.